You're Probably Leaving Value on the Table
Microsoft 365 is one of the most feature-rich software subscriptions available, yet most users only scratch the surface — Word, Excel, maybe Outlook. If you're paying for a personal or family plan, there are tools and features baked right in that can dramatically improve your productivity. Here are 10 you should start using today.
1. Use Microsoft Copilot (AI Assistant)
Microsoft has integrated AI directly into Word, Excel, PowerPoint, and Outlook. Copilot can draft documents, summarize email threads, generate formulas from plain-English descriptions, and create presentation outlines. Check your plan to see if Copilot is included or available as an add-on.
2. OneDrive for Automatic Backup
Your subscription includes substantial OneDrive cloud storage. Enable the PC Folder Backup feature (Settings > OneDrive > Sync and backup) to automatically back up your Desktop, Documents, and Pictures folders. It's a set-it-and-forget-it safety net.
3. Excel's Power Query for Data Cleanup
Power Query (Data tab > Get & Transform) lets you connect to external data sources, reshape messy data, and automate repetitive cleanup tasks — all without writing a single line of code. It's a genuinely powerful tool most Excel users never discover.
4. Use OneNote as Your Second Brain
OneNote is fully included in Microsoft 365 and syncs across all devices. Set it up as a structured knowledge base: use Notebooks for major projects, Sections for categories, and Pages for individual notes. It supports audio recording, drawing, and web clipping.
5. Word's Editor Feature for Better Writing
Microsoft Editor goes beyond spell-check. It analyzes clarity, conciseness, formality, and inclusivity. Access it via the Review tab in Word or as a browser extension for writing anywhere on the web — including Gmail and Google Docs.
6. PowerPoint Designer for Polished Slides Fast
When you add content to a PowerPoint slide, the Designer panel (View > Designer) automatically suggests professional layouts. This can cut slide design time significantly, especially if you're not a graphic designer.
7. Outlook's Focused Inbox and Scheduling Features
Enable Focused Inbox to let Outlook intelligently sort important emails from newsletters and notifications. Also explore Schedule Send — draft emails now and schedule them to arrive at the optimal time.
8. Microsoft Forms for Quick Surveys
Microsoft Forms is included in your subscription and lets you build surveys, quizzes, and polls in minutes. Responses feed directly into Excel for analysis. It's a clean alternative to third-party survey tools for internal use.
9. Share Your Family Plan Slots
Microsoft 365 Family supports up to 6 users. If you're not using all slots, share them with family members — each person gets their own storage and apps. This spreads the cost and extends the value considerably.
10. Use the Microsoft 365 Mobile Apps
The mobile apps for Word, Excel, PowerPoint, and Outlook are full-featured with your subscription. Turn your phone into a productivity device: scan documents with the Office Lens integration, edit spreadsheets on the go, and manage your calendar from anywhere.
Make the Subscription Work Harder
Microsoft 365 is only as valuable as the features you actually use. Set aside an hour to explore these tools — you may find they replace other subscriptions you're currently paying for separately, making your Microsoft 365 plan even more cost-effective.